Tapyard is where Stillrun's approach was built and tested, on a real venue with a busy calendar.
Where it started
Most of what the team needed to know lived in people's heads, group chats and a handful of separate apps. Questions about bookings, suppliers and how jobs were done kept going back to the owner.
What we did
- Wrote it down. Every regular job became a clear, step-by-step process in a central handbook.
- Brought it together. Bookings, staff and suppliers moved into connected Notion databases, so there's one place to look.
- Automated the repetitive admin. Repetitive admin between tools now happens automatically.
- Added AI. With everything documented, AI is used in the day-to-day to find answers and handle routine work.
The result
A venue running 180+ events a year on one joined-up system, with answers kept in one place instead of in people's heads.